How to organise an accessible event?
Back in 2009, we ran a article on how to organise an accessible event. Recently, we have been getting a number of queries on how to organise accessible events. The following are ten things to consider to ensure your events are accessible.
- Consider access when promoting the event. Ensure all promotional material highlight that the event is accessible and if people require assistance on the day, they should let the organisers know in advance. Know your audience and target local groups.
- If you are sending out a booking form, ensure you get details on any special requirements (dietary requirements; loop systems; sign language interpreters; speed text; information in alternative formats etc.)
- Ensure public transport is within easy reach of the venue and ensure your venue is accessible. A common complaint is the lack of directional signage upon reaching the venue.
- Ensure room furniture is arranged to allow everyone to participate and ensure speakers podium is accessible for all.
- Be welcoming and assist people if needed. Ensure staff are easily identifiable. Let people know about housekeeping at the beginning of the event. Tell people where the toilets, fire exits, etc are.
- Ensure there is a choice of seating location and ensure mixed seating is provided at the event.
- Ensure the content of the meeting is presented in an accessible way. This includes written material in alternative format on request; auxiliary aids (loop systems etc) and ensuring audiovisual presentations are accessible.
- Remind speakers that they should avoid using abbreviations, jargon, technical or specialist terms during their presentations, which may not be understood by participants or ensure that these terms are clearly explained during the presentation
- After the event, ensure minutes, proceedings etc should be available in alternative formats.
- Ensure evaluation forms and feedback cover access issues.
If you would like further information or assistance in this area please contact us on 01-4151285 or [email protected] and we will be delighted to help.
